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Top 5 Microsoft Cross-Tenant Migration Solutions In 2024
For example, France saw a 77% increase in business mergers in 2022 compared to 2021. A similar report is coming from the UK, where mergers hiked in the past few years. In the United States, mergers decreased in 2022 but nevertheless amounted to a billion USD. But what does it all have to do with Microsoft cross-tenant migration?
Contents
Introduction
During mergers or divestitures, you commonly need the ability to move users and data into a new Microsoft 365 tenant.
The goal of cross-tenant migration is to consolidate separate tenants into a single one for better and safer IT management. When two organizations merge, they can’t maintain their productivity levels with separate Microsoft 365 tenants. All their data and user accounts must be under a single roof.
In this article, we’ll learn what Microsoft 365 tenant-to-tenant migration looks like and – most importantly – how to choose the best tenant migration solutions in 2024.
What Does cross-tenant Migration Entail?
Before we explore the best migration solutions for companies in 2024, it’s essential to consider what this migration process looks like. Imagine your company merged with another one. You wouldneed to :
- Recreate user accounts.
- Move content, such as Mailboxes, SharePoint sites, OneDrive files, Planner plans, etc.
- MigrateTeams channels from the source tenant to the destination one.
- Migrate Intune and security settings.
- Join Laptops to the new tenant.
Organizations undergoing an M&A must use reliable migration tools able to cover all or part of these needs.
Top 5 Microsoft Cross-Tenant Migration Solutions
Description
Cross Tenant User Data Migration is available as an add-on to the following Microsoft 365 subscription plans for Enterprise Agreement customers. It currently supports the migration of mailboxes, OneDrives and limited functionalities for SharePoint migration.
Features
- Email Migration
- OneDrive Migration
- SharePoint Migration
PROS
- Native Integration: Utilizes native tools within the Microsoft ecosystem.
- High quality migration.
- High Performance: Use MRS (Microsoft Replication Service).
- Enhanced Security features
CONS
- Expensive. Need enterprise licenses
- Does not cover everything and still require third-party software for SharePoint and Microsoft Teams.
- Very complex to setup
PRICING AND PLANS
About $15 per user + Enterprise M365 licenses. Learn more here
Description
Cloudiway offers the most comprehensive suite of tools for Microsoft 365 cross-tenant migrations. No other equivalent on the market.
Features
- Mail Migration
- OneDrive Migration
- SharePoint Migration
- Microsoft Teams Migration including private chat migration
- Intune Migration
- Laptops Migration
PROS
- The most complete solution
- Free trial available
- Affordable migration tool
- Suitable for untrained staff as well
CONS
- Complexity due to the richness of the offer.
- SharePoint migration may be difficult.
PRICING AND PLANS
Starts at $9.5/user.
Full bundle at $40.
Description
MigrationWiz is a flagship solution for Microsoft 365 tenant migrations, allowing for secure and automated migrations with minimal downtime. It offers a simple set-up, fast and scalable data transfer, and coexistence between tenants, making it a reliable choice for complex migrations. If you are using this tool, you can very easily:
- Migrate entire mailboxes
- Move documents while maintaining file hierarchy
- Learn how to do cross-tenant migration by watching walkthrough videos
- Move contacts, calendars, mail, journals, notes, and tasks with automation
- No special training, professional services, or additional hardware or software installation required
FEATURES
- Mailbox Migration
- Personal Archive Migration
- Public Folder Migration
- Active Directory
- Teams Migration
PROS
- Free trial available
- User-friendly tool
- Scalable from 5 to 50k users
- Project sharing and action logging
CONS
- Weak support
- Sev 1 support not free of charge
- Tenant migration may be slow.
- Hidden costs (You need to provide an Azure Storage Account)
PRICING AND PLANS
Tenant Migration Bundle is available at $57 per user.
Click here to buy the product: https://www.bittitan.com/free-trial/
Description
AvePoint provides a migration solution called Fly, which helps organizations migrate data and services between different Microsoft 365 tenants. Although not explicitly mentioned in the provided sources, AvePoint is known for its data management and migration tools for Microsoft 365 environments.
FEATURES
- MailBox Migration
- OneDrive Migration
- SharePoint Migration
- Microsoft Teams Migration
PROS
- Easy to set up
- One of the best Sharepoint migration solution.
CONS
- Slow customer support
PRICING AND PLANS
There’s no concrete data available on pricing, and you have to contact sales.
Click here to request pricing: https://www.avepoint.com/pricing#pricing
Description
Quest Migration on Demand is a migration solution that helps organizations migrate data and services between different Microsoft 365 tenants. Quest is known for its migration and management tools for Microsoft 365 environments. It offers:
- User content migration
- Shared content migration
- Active directory/Entra ID migration
FEATURES
- OneDrive Migration
- Exchange Online Migration
- SharePoint Online Migration
- Teams & Groups Migration
PROS
- User-friendly interface
- Minimal data loss
- Successful OS patch testing
- Fully customized dashboard
CONS
- No free trial
- MS Office 365 activation issues
- Time-consuming configuration process
PRICING AND PLANS
Pricing is available on demand only, so you should get in touch with sales.
Final Verdict – Which Tool is the Best?
It shouldn’t be controversial to maintain that Cloudiway and Quest are the best cross-tenant migration tool. AvePoint Fly is also a good product excelling in migration SharePoint and Microsoft Teams channels.
On the other side, BitTitan is one of the leader in mailbox migration. However, their product is weaker for migrating Microsoft Teams and is not able to migrate SharePoint sites.
Features | Cloudiway | BitTitan | AvePoint | Quest Migration | Microsoft |
|---|---|---|---|---|---|
Strong Point | The most complete. Laptop migration. Teams chat migration | Well know for Email migration | Good in all area. | The most complete. Laptop migration | High fidelity migration for Mailboxes and OneDrive |
Mailbox Migration | Yes | Yes | Yes | Yes | Yes |
OneDrive Migration | Yes | Yes | Yes | Yes | Yes |
Public Folders | No | Yes | No | Yes | No |
SharePoint Migration | Yes | No | Yes | Yes | Yes |
Microsoft Teams Migration | Yes | Yes | Yes | No | No |
Microsoft Teams private messages migration | Yes | No | No | No | No |
Intune Migration | Yes | No | No | No | No |
Laptop Migration | Yes | No | No | Yes | No |
Pricing | $40 per user | $57 per user | Available on demand | Available on demand | 15$ + Enterprise License / user |
Buying Guide – Key Factors to Consider When Migration Tenants
You can now use the information shared above to choose the perfect cross-tenant migration tool. It’s essential to consider a few key factors for a smooth and successful migration process. Let’s go through the five most important factors here:
- Evaluate Your Business Needs: Just keep your needs in mind when choosing a solution. For example, which services or user data is to be moved? What’s the scope of the whole migration process? You must identify mailboxes, SharePoint sites, OneDrive files, etc. to determine the scope. Also, consider distribution groups and the number of users involved in the process.
- Consider Security Issues: Your favored solution must offer robust security issues. You don’t want to lose your sensitive data to hackers or, worse, disgruntled ex-employees in the whole process. Enable MFA for all users in the target tenant. Have a strong password policy in place and ensure that your chosen solution adheres to key industry regulations.
- Develop Robust Migration Strategies: You should take into account different migration strategies and use specialized tools for dealing with certain data types. You can choose a tool based on what kind of data is switching tenants, e.g., images, videos, etc. A data type may work well with one tool but resist a different tool.
- Always Trust the Testing Phase: Thorough testing is necessary to ensure that the tenant migration tool of your choosing is the right fit for the two companies. For instance, a firm may have pilot runs with a small group of select users to ensure the data is accessible and readable after migration. So, please first invest in a tool for trial purposes.
- Train Your Staff Properly: Don’t forget about keeping your employees in the loop. It’s important to notify them immediately when you decide to use a tool. Give them adequate training and ensure minimal disruption to users so they can easily adapt to the new tenant environment.
You can select a Microsoft Cross-Tenant migration solution that meets your specific needs and ensures a successful transition from one Office 365 tenant to another. Just consider these factors when making a purchase decision.
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